AI sends personalized enrollment notifications with plan comparisons and deadlines. HR verifies accuracy before employees see plan details.
Employees miss enrollment deadlines or make uninformed benefits decisions because enrollment communications are confusing, arrive too late, or are buried in long documents. When employees miss open enrollment, they're stuck with default plans for an entire year. HR teams send the same information to everyone, missing the opportunity to help individuals understand which plans best fit their situation.
MultiMail's AI agent sends personalized benefits enrollment notifications that include relevant plan options, deadline reminders, and year-over-year comparisons. Gated_send oversight ensures HR reviews plan details and pricing for accuracy before employees receive information that could influence their benefits decisions.
Your AI agent is triggered when open enrollment begins, or when a new hire becomes eligible for benefits. It retrieves the enrollment window dates and plan options.
The agent analyzes each employee's current plan, family status, and usage patterns to highlight the most relevant plan changes and options for their situation.
The AI composes a clear notification with enrollment dates, key plan changes, personalized comparisons, and direct links to the enrollment portal.
Under gated_send, the notification enters the review queue. HR verifies plan details, pricing, and eligibility information before approving delivery.
import requests
API = "https://api.multimail.dev/v1"
HEADERS = {"Authorization": "Bearer mm_live_xxx"}
def send_enrollment_notification(employee: dict, enrollment: dict):
current_plan = employee.get("current_plan", "None")
changes = get_plan_changes(current_plan, enrollment["year"])
body = (
f"Hi {employee[&"cm">#039;name']},\n\n"
f"Open enrollment for {enrollment[&"cm">#039;year']} benefits runs "
f"{enrollment[&"cm">#039;start']} through {enrollment['end']}.\n\n"
f"Your current plan: {current_plan}\n\n"
)
if changes:
body += "Key changes to your plan:\n"
body += "\n".join(f" - {c}" for c in changes)
body += "\n\n"
body += (
f"Review your options: {enrollment[&"cm">#039;portal_url']}\n"
f"Plan comparison tool: {enrollment[&"cm">#039;comparison_url']}\n\n"
f"Deadline: {enrollment[&"cm">#039;end']}. If you don't make "
f"changes, your current selections will carry forward."
)
requests.post(
f"{API}/send",
headers=HEADERS,
json={
"from": "[email protected]",
"to": employee["email"],
"subject": f"Open enrollment starts {enrollment[&"cm">#039;start']} - review your options",
"text_body": body,
"html_body": build_enrollment_html(employee, enrollment, changes)
}
)Generate and send benefits enrollment notifications with personalized plan details.
import requests
API = "https://api.multimail.dev/v1"
HEADERS = {"Authorization": "Bearer mm_live_xxx"}
def send_enrollment_reminders(enrollment: dict, employees: list):
incomplete = [
e for e in employees if not e["enrollment_complete"]
]
for employee in incomplete:
days_left = (enrollment["end_date"] - today()).days
body = (
f"Hi {employee[&"cm">#039;name']},\n\n"
f"Open enrollment closes in {days_left} day(s) on "
f"{enrollment[&"cm">#039;end']}.\n\n"
f"You haven&"cm">#039;t made your selections yet. If you don't "
f"act by the deadline, your current plan will roll over "
f"automatically.\n\n"
f"Complete enrollment: {enrollment[&"cm">#039;portal_url']}\n\n"
f"Need help choosing? Reply to schedule a 15-minute "
f"benefits review with HR."
)
requests.post(
f"{API}/send",
headers=HEADERS,
json={
"from": "[email protected]",
"to": employee["email"],
"subject": f"Benefits enrollment closes in {days_left} days",
"text_body": body
}
)Remind employees who haven't completed enrollment as the deadline approaches.
"cm">// Using MultiMail MCP tools for benefits enrollment
async function sendEnrollmentNotification(
employee: Employee,
enrollment: EnrollmentPeriod
) {
const changes = getPlanChanges(employee.currentPlan, enrollment.year);
"cm">// Send notification (queued for HR review)
await mcp.send_email({
to: employee.email,
subject: `Open enrollment starts ${enrollment.start} - review your options`,
text_body: [
`Hi ${employee.name},`,
``,
`Open enrollment: ${enrollment.start} - ${enrollment.end}`,
`Current plan: ${employee.currentPlan}`,
``,
changes.length > 0 ? `Key changes:` : `No changes to your current plan.`,
...changes.map(c => ` - ${c}`),
``,
`Review options: ${enrollment.portalUrl}`,
`Deadline: ${enrollment.end}`
].join("\n")
});
await mcp.add_contact({
email: employee.email,
metadata: {
enrollment_notified: new Date().toISOString(),
enrollment_status: "pending"
}
});
}Send benefits enrollment notifications using MultiMail MCP tools.
Timely, clear notifications with deadline reminders drive higher enrollment completion rates. Employees who understand their options are more likely to act before the deadline.
Each employee sees changes relevant to their current plan instead of wading through a generic 40-page benefits guide. Personalization helps employees make informed decisions.
Gated send ensures HR reviews plan details, pricing, and eligibility before employees see them. Incorrect benefits information can lead to wrong plan selections and employee frustration.
Required enrollment notices are sent on schedule with proper documentation. MultiMail's audit trail provides evidence that all eligible employees were notified within required timeframes.
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