AI drafts purchase orders and vendor emails with proper business context. Your procurement team reviews before sending to prevent costly errors.
Vendor communication is repetitive and time-consuming, but errors carry significant consequences. A wrong quantity on a purchase order, an incorrect specification, or a miscommunicated delivery date can cause supply chain disruptions that cost far more than the time saved by automation. Teams need speed without sacrificing accuracy.
MultiMail's AI agent handles routine vendor communications — purchase orders, delivery schedule requests, quality feedback, and contract renewal discussions. It drafts professional emails with proper business context and attaches relevant specifications. Gated_send oversight ensures procurement reviews PO details and pricing before anything reaches the supplier.
Your AI agent detects vendor communication triggers — low inventory alerts, scheduled reorders, delivery date requests, or quality inspection results.
The agent pulls relevant data: contract terms, agreed pricing, delivery schedules, past order history, and specifications from your procurement system.
Using the gathered context, the agent drafts a clear, professional email with all necessary details — quantities, pricing, delivery requirements, and attached specifications.
Under gated_send, the draft enters the approval queue. Procurement verifies quantities, pricing, and terms before the email is sent to the vendor.
import requests
API = "https://api.multimail.dev/v1"
HEADERS = {"Authorization": "Bearer mm_live_xxx"}
def draft_purchase_order(po: dict, vendor: dict):
items = "\n".join([
f"- {item[&"cm">#039;name']}: {item['qty']} units @ ${item['price']:.2f}"
for item in po["items"]
])
body = (
f"Dear {vendor[&"cm">#039;contact_name']},\n\n"
f"Please find below purchase order "cm">#{po['id']}:\n\n"
f"{items}\n\n"
f"Total: ${po[&"cm">#039;total']:.2f}\n"
f"Requested delivery: {po[&"cm">#039;delivery_date']}\n"
f"Ship to: {po[&"cm">#039;ship_to_address']}\n\n"
f"Please confirm receipt and expected delivery date.\n\n"
f"Best regards"
)
response = requests.post(
f"{API}/send",
headers=HEADERS,
json={
"from": "[email protected]",
"to": vendor["email"],
"subject": f"PO "cm">#{po['id']} - {len(po['items'])} items",
"text_body": body,
"html_body": build_po_html(po, vendor)
}
)
print(f"PO draft queued for review: {response.json()[&"cm">#039;id']}")Draft a purchase order email with itemized details for procurement review.
import requests
from datetime import datetime
API = "https://api.multimail.dev/v1"
HEADERS = {"Authorization": "Bearer mm_live_xxx"}
def follow_up_overdue_deliveries(orders: list):
today = datetime.utcnow().date()
for order in orders:
if order["expected_date"] < today and order["status"] != "received":
days_late = (today - order["expected_date"]).days
body = (
f"Dear {order[&"cm">#039;vendor_contact']},\n\n"
f"PO "cm">#{order['po_id']} was expected on "
f"{order[&"cm">#039;expected_date']} and is now {days_late} "
f"day(s) overdue.\n\n"
f"Could you please provide an updated ETA?\n\n"
f"Items pending:\n"
+ "\n".join(f"- {i[&"cm">#039;name']} x{i['qty']}" for i in order["items"])
)
requests.post(
f"{API}/send",
headers=HEADERS,
json={
"from": "[email protected]",
"to": order["vendor_email"],
"subject": f"Delivery follow-up: PO "cm">#{order['po_id']} ({days_late}d overdue)",
"text_body": body
}
)Check for overdue vendor deliveries and send follow-up emails.
"cm">// Using MultiMail MCP tools for vendor communication
"cm">// 1. Look up vendor contact
const vendor = await mcp.search_contacts({
query: "[email protected]"
});
"cm">// 2. Check previous communication thread
const inbox = await mcp.check_inbox({
mailbox_id: "procurement-mailbox-id",
filter_from: vendor.email,
limit: 10
});
"cm">// 3. Draft PO email (queued for procurement review)
await mcp.send_email({
to: vendor.email,
subject: `PO #${po.id} - ${po.items.length} items`,
text_body: buildPurchaseOrderBody(po, vendor)
});
"cm">// 4. Tag for tracking
await mcp.add_contact({
email: vendor.email,
metadata: { last_po: po.id, last_po_date: new Date().toISOString() }
});Manage vendor communications using MultiMail MCP tools.
Gated send ensures procurement reviews every PO detail — quantities, pricing, specifications — before it reaches the supplier. Mistakes are caught before they cause supply chain disruption.
Every vendor email follows your company's communication standards. No more inconsistency between different procurement staff or hastily written emails.
The AI tracks delivery dates and sends follow-ups on overdue orders automatically. No more manual spreadsheet tracking to remember which vendors need a reminder.
Every vendor email is logged in MultiMail with thread tracking. When disputes arise about what was ordered or agreed, you have a complete record.
Email infrastructure built for AI agents. Verifiable identity, graduated oversight, and a 38-tool MCP server. Formally verified in Lean 4.