AI tracks contract expiration dates and sends timely reminders with key terms and action items. Stop losing money to auto-renewals at unfavorable terms.
Missed contract renewal deadlines lead to two costly outcomes: auto-renewal at unfavorable terms you could have renegotiated, or service interruptions when contracts lapse without replacement. With dozens or hundreds of vendor, client, and service contracts expiring at different times, manual tracking in spreadsheets is error-prone and unsustainable.
MultiMail's AI agent tracks all contract expiration dates and sends structured reminder emails at configurable intervals — typically 90, 60, and 30 days before expiration. Each reminder includes a contract summary, key terms to review, and recommended actions. Monitored oversight allows timely, autonomous delivery while keeping legal and procurement teams informed.
Your AI agent connects to your contract management system and monitors for contracts approaching expiration within your configured reminder windows.
The agent identifies which contracts need attention, categorizing them by type (vendor, client, lease, service), value, and required action (renew, renegotiate, or terminate).
Each reminder includes a contract summary with key terms: contract value, auto-renewal clause, notice period required, and any recent issues or renegotiation opportunities.
Under monitored oversight, reminders are sent to the contract owner and relevant stakeholders. The agent adjusts urgency and recipients as the expiration date approaches.
import requests
from datetime import datetime, timedelta
API = "https://api.multimail.dev/v1"
HEADERS = {"Authorization": "Bearer mm_live_xxx"}
REMINDER_WINDOWS = [90, 60, 30, 14, 7] "cm"># days before expiration
def check_contract_renewals(contracts: list):
today = datetime.utcnow().date()
for contract in contracts:
days_until = (contract["expiration"] - today).days
if days_until in REMINDER_WINDOWS:
summary = (
f"Contract Renewal Reminder\n\n"
f"Contract: {contract[&"cm">#039;name']}\n"
f"Counterparty: {contract[&"cm">#039;counterparty']}\n"
f"Expires: {contract[&"cm">#039;expiration']} ({days_until} days)\n"
f"Value: ${contract[&"cm">#039;annual_value']:,.2f}/year\n"
f"Auto-renewal: {&"cm">#039;Yes' if contract['auto_renew'] else 'No'}\n"
f"Notice required: {contract[&"cm">#039;notice_days']} days\n\n"
f"Key terms to review:\n"
+ "\n".join(f" - {t}" for t in contract["key_terms"]) +
f"\n\nRecommended action: {contract[&"cm">#039;recommended_action']}"
)
requests.post(
f"{API}/send",
headers=HEADERS,
json={
"from": "[email protected]",
"to": contract["owner_email"],
"subject": f"Contract renewal: {contract[&"cm">#039;name']} expires in {days_until} days",
"text_body": summary
}
)Check for upcoming contract expirations and send structured reminders.
import requests
API = "https://api.multimail.dev/v1"
HEADERS = {"Authorization": "Bearer mm_live_xxx"}
def escalate_urgent_renewal(contract: dict, days_until: int):
if days_until <= 14 and not contract.get("action_taken"):
body = (
f"URGENT: {contract[&"cm">#039;name']} expires in {days_until} days "
f"and no renewal action has been recorded.\n\n"
f"Counterparty: {contract[&"cm">#039;counterparty']}\n"
f"Annual value: ${contract[&"cm">#039;annual_value']:,.2f}\n"
f"Auto-renewal: {&"cm">#039;Yes - will renew at current terms' if contract['auto_renew'] else 'No - service will lapse'}\n\n"
f"Please confirm the intended action (renew/renegotiate/terminate) "
f"by replying to this email."
)
# Send to owner and their manager
for recipient in [contract["owner_email"], contract["manager_email"]]:
requests.post(
f"{API}/send",
headers=HEADERS,
json={
"from": "[email protected]",
"to": recipient,
"subject": f"[URGENT] {contract[&"cm">#039;name']} expires in {days_until} days - action required",
"text_body": body
}
)Send urgent reminders and escalate to management when deadlines are imminent.
"cm">// Using MultiMail MCP tools for contract reminders
async function checkContractRenewals(contracts: Contract[]) {
const today = new Date();
const windows = [90, 60, 30, 14, 7];
for (const contract of contracts) {
const daysUntil = daysBetween(today, contract.expiration);
if (windows.includes(daysUntil)) {
await mcp.send_email({
to: contract.ownerEmail,
subject: `Contract renewal: ${contract.name} expires in ${daysUntil} days`,
text_body: [
`Contract: ${contract.name}`,
`Counterparty: ${contract.counterparty}`,
`Expires: ${contract.expiration} (${daysUntil} days)`,
`Value: $${contract.annualValue.toLocaleString()}/year`,
`Auto-renewal: ${contract.autoRenew ? "Yes" : "No"}`,
``,
`Key terms:`,
...contract.keyTerms.map(t => ` - ${t}`),
``,
`Action: ${contract.recommendedAction}`
].join("\n")
});
}
}
}Send contract renewal reminders using MultiMail MCP tools.
Automated reminders at 90, 60, and 30 days ensure contract owners have ample time to review, renegotiate, or terminate before expiration.
Many contracts auto-renew if notice isn't given by a specific deadline. The agent tracks both expiration dates and notice deadlines, preventing lock-in at terms you'd rather renegotiate.
If no action is taken as the deadline approaches, the agent escalates to management. This prevents the common scenario where a contract owner is on vacation and the deadline passes.
Every reminder includes a summary of key terms, making it easy for stakeholders to quickly assess whether to renew, renegotiate, or terminate.
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